Event Information

Event Applications

The Shire encourages the running of events in our locality. To ensure that events are run in the best interest of the community and their safety, high-risk events may be required to send in an Event Application.

If you answer yes to more than one of the below items, you will need to:

  • Public advertised event
  • Over 150 people in attendance
  • Impact on local roads
  • Food will be sold
  • You require the use of multiple Shire facilities
  • You will hire or bring additional large equipment (marquees, bouncy castles, portable toilets, etc.) You need to use stakes or pegs to hold down any additional large equipment
  • You may require vehicle access to a reserve
  • You need key access to fixed items located in the Shire (power boxes, buildings, etc.)
  • There may be additional noise from fireworks, vehicles, public amplifiers, or speakers.

    The minimum notice period required for the Shire to approve an application is as follows:

    Sixty (60) working days if the event will require road closures, traffic management plans, risk management plans, noise management plans, and planning approval.

    Twenty (20) working days for all other events.

    SOC _Event Appplication Package.pdf

    Event Sponsorship

    The Shire Event Sponsorship Scheme provides a process by which the Shire (we) can provide either an in-kind and/or cash contribution to the development and implementation of events in the Shire.

    Community groups, clubs, and not-for-profit and for-profit organizations that are considering conducting an event that is of community benefit and requires financial assistance and support are encouraged to complete an Event Sponsorship Scheme Application.

    Applications are assessed on the social and promotional benefit, along with the economic and environmental impact.

    Timelines

    Round 2 Applications are open from 12 September to 18 October 2024.

    Round 2 Application Assessments are made from 21 October to 27 November 2024

    Please ensure you contact the Shire’s Community Development Officer to discuss your event prior to applying.

    2024-25 Sponsorship Application Form

    Event Sponsorship Scheme Guidelines

    List Grid Calendar
    Boyanup Lions Club Australia Day Brekky
    26/01/2025 Boyanup Lions Club Australia Day Brekky
    Join us at Fettlers Park for a delightful breakfast hosted by the Boyanup Lions Club!

    Read More  
    Capel Community Australia Day Breakfast
    26/01/2025 Capel Community Australia Day Breakfast
    Capel RSL Hall

    Read More  
    Inzone- Margaret River Canoeing & Bush Tucker Tour.
    29/01/2025 Inzone- Margaret River Canoeing & Bush Tucker Tour.
    Capel Youth Services invites you to join us for the The Margaret River Bush Tucker Tour.

    Read More  
    Ordinary Council Meeting - January 2025
    29/01/2025 Ordinary Council Meeting - January 2025
    The Ordinary Council Meeting - January 2025 will be held on Wednesday, January 29, 2025 at 6:00 PM.

    Read More  
    Valentine's Day Community Market
    1/02/2025 Valentine's Day Community Market
    A community market featuring plant, produce and crafts. Devonshire tea available.

    Read More  
    Bunbury Young Adults Games Night
    13/12/2024 - 1/02/2025 Bunbury Young Adults Games Night
    Get ready for a night of fun, strategy, and friendly competition at our Board Game Night!

    Read More  
    Bunbury Young Adults Arts and Crafts
    13/12/2024 - 1/02/2025 Bunbury Young Adults Arts and Crafts
    Join us at Yallo in Dalyellup for relaxed social arts and crafts sessions🖌️🎨

    Read More  
    DIY Catio Workshop
    8/02/2025 DIY Catio Workshop
    The Shire of Capel, in partnership with Geocatch, are offering a free DIY Catio workshop.

    Read More  
    Proposed Boyanup Recreational Vehicle dump point site- Community
    10/02/2025 Proposed Boyanup Recreational Vehicle dump point site- Community Information Session
    Ways to have your say

    Read More  
    Proposed Boyanup Recreational Vehicle dump point site -Business
    11/02/2025 Proposed Boyanup Recreational Vehicle dump point site -Business Information Session
    Ways to have your say

    Read More  
    Shire of Capel Trails Master Planning - Community Workshops
    12/02/2025 - 20/02/2025 Shire of Capel Trails Master Planning - Community Workshops
    Imagine transforming our community landscape, one trail at a time. Its not just about paths and panels, its connecting people with the natural outdoors.

    Read More  
    FREE Governance Workshop
    25/02/2025 FREE Governance Workshop
    Local not-for-profits including sports clubs, community groups, societies, Chamber of Commerce will have free access to expert guidance on committee governance at our workshop

    Read More  
    Ordinary Council Meeting - February 2025
    26/02/2025 Ordinary Council Meeting - February 2025
    The Ordinary Council Meeting - February 2025 will be held on Wednesday, February 26, 2025 at 6:00 PM.

    Read More  
    Ordinary Council Meeting - March 2025
    26/03/2025 Ordinary Council Meeting - March 2025
    The Ordinary Council Meeting - March 2025 will be held on Wednesday, March 26, 2025 at 6:00 PM.

    Read More  
    Ordinary Council Meeting - April 2025
    30/04/2025 Ordinary Council Meeting - April 2025
    The Ordinary Council Meeting - April 2025 will be held on Wednesday, April 30, 2025 at 6:00 PM.

    Read More  
    Ordinary Council Meeting - May 2025
    28/05/2025 Ordinary Council Meeting - May 2025
    The Ordinary Council Meeting - May 2025 will be held on Wednesday, May 28, 2025 at 6:00 PM.

    Read More  
    Ordinary Council Meeting - June 2025
    25/06/2025 Ordinary Council Meeting - June 2025
    The Ordinary Council Meeting - June 2025 will be held on Wednesday, June 25, 2025 at 6:00 PM.

    Read More  
    Ordinary Council Meeting - July 2025
    30/07/2025 Ordinary Council Meeting - July 2025
    The Ordinary Council Meeting - July 2025 will be held on Wednesday, July 30, 2025 at 6:00 PM.

    Read More  
    12